The ability to communicate effectively is a precious commodity, one that should be cherished and nurtured constantly. So any good advice on how to improve your writing is worth revisiting at any time.
Back in the 1980’s, advertising legend David Ogilvy sent the following internal memo, titled “How to Write,” to all his Ogilvy & Mather employees.
The better you write, the higher you go in Ogilvy & Mather.
People who think well, write well. Woolly minded people write woolly memos, woolly letters and woolly speeches.
Good writing is not a natural gift. You have to learn to write well. Here are 10 hints:
- Read the Roman-Raphaelson book on writing*. Read it three times.
- Write the way you talk. Naturally.
- Use short words, short sentences and short paragraphs.
- Never use jargon words like reconceptualize, demassification, attitudinally, judgmentally. They are hallmarks of a pretentious ass.
- Never write more than two pages on any subject.
- Check your quotations.
- Never send a letter or a memo on the day you write it. Read it aloud the next morning—and then edit it.
- If it is something important, get a colleague to improve it.
- Before you send your letter or your memo, make sure it is crystal clear what you want the recipient to do.
- If you want ACTION, don’t write. Go and tell the guy what you want.
*Writing That Works, by Kenneth Roman and Joel Raphaelson
Source: The Unpublished David Ogilvy: A Selection of His Writings from the Files of His Partners